2019 Commercial Vendor Guidelines

Important Dates:

Wednesday, May 1st: Discount rate applications due

Saturday, June 1st: Discount rate fees due

Monday, July 1st: Regular rate applications due

Thursday, August 1st: Regular rate fees due, Certificate of Insurance due

Thursday, August 15th: Confirmation packets sent

Saturday, September 21st & Sunday, September 22nd: Bellingham SeaFeast!

Note: you will be notified via email of your acceptance within a week of the application deadline.

Booth Fees:

Discount Rates (application received by May 1)

  • $200 for 10’ x 10’ booth

  • $250 for 10’ x 15’ booth

  • $300 for 10 x 20’ booth

Regular Rates (application received by July 1)

  • $300 for 10’ x 10’ booth

  • $350 for 10’ x 15’ booth

  • $400 for 10 x 20’ booth

Late Rates - space dependent (after July 1)

  • $350 for 10’ x 10’ booth

  • $400 for 10’ x 15’ booth

  • $450 for 10 x 20’ booth 

Note: Both days are included in above fees. Bellingham SeaFeast does not take a percentage of your booth sales. Once accepted, you will be invoiced the flat rate by Bellingham SeaFeast. Sharing of booths is allowed for an additional $25.

Eligibility:

Late applications (after August 1) will be considered on a case-by-case basis when received. Late applications may be listed on our waitlist. Last minute cancellations do occur.

We determine your participation based on the quality of your application and any history of participating at festivals in the Pacific Northwest. Vendors selling ocean, marine, or waterfront-inspired goods may be given priority. Application and past participation in festivals does not guarantee acceptance. Bellingham SeaFeast reserves the right to refuse any application or withdraw an acceptance up until the date of the festival.

Location:

Commercial Vendor booths will be a part of the SeaFeast Wharf (located in Squalicum Harbor along South Harbor Loop Drive), spanning from the Sawtooth Dock to Squalicum Boathouse. For a harbor map, please click here.  

Expectations:

Bellingham SeaFeast 2019 expects attendance of 10,000-14,000 people over two days. Please plan accordingly to accommodate this number of attendees for the full two-day festival. Preparation includes proper change for cash purchases. There will be limited on-site ATM services for attendees.

Saturday’s festival will be open from 10am to 8pm and 10am to 4pm on Sunday; vendors are expected to remain open until 6pm on Saturday and 4pm on Sunday. The festival does not take place in a fully lit area; closure times are dictated by sunset (around 7pm). Main-stage music and beer garden will remain open until 8pm on Saturday.

If you choose to close prior to the end time, you may not bring your vehicle into the SeaFeast Wharf area until official load out time begins. NO vehicles and trailers will be allowed in the vendor area after 9:30 a.m. each morning and until 6:10 p.m. Saturday and 4:10pm Sunday.

All booths, vehicles, and vendor debris must be removed from the Festival grounds by 7pm, Sunday, September 22. If booth area is left unclean, the vendor will be charged a $100 Booth Clean-Up Fee.

Parking specifics will be mailed/emailed to you in advance.

Booth structure and contents, including inventory, are your sole responsibility. Bellingham SeaFeast, City of Bellingham, Port of Bellingham, and Whatcom County assume no responsibility for injury to persons, or loss or damage to any property of the Vendor, including theft, accident, or acts of God.

Electricity & Internet:

Electric power hookups are very limited and require an additional fee of $25. Portable solar panels may be used. Personal generators are prohibited

Bellingham SeaFeast does not guarantee access to a WiFi network. Vendors are able to use Square readers with regular cell service at Squalicum Harbor.

Requirements:

All vendors must provide their own:

  • Tent (10x10): “Pop-up” style or similar, in good condition. Absolutely no tarps or makeshift tents.

  • Tent anchors (cinder blocks or water weights): Anchoring your tent is absolutely essential and required due to possible wind in the harbor. Bellingham SeaFeast requires no less than two cinderblocks (or water weight equivalent) on each corner, attached with two zipties each or sturdy chord. No staking is allowed. Cinder blocks are not provided by Bellingham SeaFeast. Never tie two tents together. Keep at least 1 foot between each tent.

  • Tables, chairs, dollies, etc. to set up/tear down and display goods.

Tents may not be set up the night before the festival due to the possibility of overnight destructive wind. Set-up begins at 6am and closes (no cars through SeaFeast Wharf) at 9:30am. You may leave your tent frame at your booth overnight, but the cloth material must be removed so as not to act as a sail.

Bellingham SeaFeast provides overnight security, but we do not recommend leaving anything of value overnight. Please leave nothing more than a tent frame and folded table. Booth structure and contents, including inventory, are your sole responsibility. Bellingham SeaFeast 2019, City of Bellingham, Whatcom County, and Port of Bellingham assume no responsibility for injury to persons, or loss or damage to any property of the Vendor, including theft, accident, or acts of God.

Vendors may not rove to sell merchandise.

No alcoholic beverages, loud music, televisions, or hawking within or in the vicinity of your booth.

Bellingham SeaFeast reserves the right to restrict any activities that interfere with public access, attendee safety and enjoyment, and/or event programming.

You may not advertise outside of your booth space, including use of rovers, flyers, or sandwich boards.

We ask that vendors stay within their booth space – no side awnings, walkways, etc.

Handwritten signs are not allowed.

Only the Booth Name, as stated on the application, is allowed on booth signage.

Each vendor is responsible for collecting, reporting, and paying state sales tax to the State of Washington under Sales Tax Code #1714.

Washington requires a UBI (Uniform Business Identifier).

Food:

If you are distributing samples or food of any kind, you must have a permit from the Whatcom County Health Department. The type of food determines the type of permit. Visit the WCHD website for details or contact Danielle Love at DLove@co.whatcom.wa.us if you have any questions. If you are a vendor selling prepared food, you must apply as a Food Vendor. No glass containers allowed. If you require any water disposal, waste water needs to be discarded in a public sewer (i.e. harbor public restroom). Absolutely no dumping into Bellingham Bay.

“Towards Zero Waste”:

Bellingham SeaFeast is a “Towards Zero Waste” (TZW) Event, meaning we strive to send 0% of event supplies to landfills following the event. Please review the TZW protocol included in the application, and contact Mark Peterson at Sustainable Connections with any questions.

Please prepare to complete the application IN FULL as there is no “Save” option. Refreshing the page may require you to begin again.  

Click the black "Apply to be a Commercial Vendor button on this page to begin.

If you have any outstanding questions, please do not hesitate to contact our team at info@bellinghamseafeast.com. We will do our best to respond in a timely manner. Thank you for considering being a vendor at our fourth annual Bellingham SeaFeast! Sea you in September!