2019 seafeed vendor guidelines 

Thank you for your interest in participating in Bellingham SeaFeast’s food-court, SeaFeed at the Harbor! We are excited for our 4th annual Celebration of the Salish Sea on September 21 and 22, 2019. New this year, we are adding Sunday to festival. While not required, we invite restaurants to take advantage of Sunday brunch inspirations when planning their menus. We also ask restaurants to consider adding one finger-food, “taste it” item to keep costs low and encourage guests to enjoy many diverse flavors! Please review these guidelines thoroughly and submit your application here. Please contact us with any questions at info@bellinghamseafeast.com

IMPORTANT DATES

May 1o, 2019 Discount Application Deadline

May 31, 2019     Discount booth fees due

July 1, 2019 Regular Application Deadline

July 30, 2019     Regular booth fees due

August 1, 2019  (Space Dependent) Late Application Deadline           

August 30, 2019 Information Packets sent

September 1, 2019  Certificate of Insurance & Health Permit Application due

September 21 & 22, 2019     4TH ANNUAL BELLINGHAM SEAFEAST 

Please note: You will be notified of acceptance within one week of the deadline. If booth fee is not received by the designated due date, fee will increase to the next payment bracket.

Booth Fees

Discount rate (before May 10): $300 due May 31

Regular rate (after May 10): $350 due July 30

Late rate (space dependent, after August 1): $400 due August 30 

Menu

Bellingham SeaFeast showcases healthy seafood available throughout the Pacific Northwest. Priority will be given to vendors that offer food items reflecting our focus such as fish tacos, seafood chowder, fish kebobs, grilled fish, etc.

We know not everyone loves seafood, so we will select a small variety of non-seafood food providers for attendees. We encourage healthy, family-friendly, festival fare featuring local products when possible.

Please consider highlighting the seafood or local provider in your signage or menu. For more information, see the Eat Local First campaign.

At Bellingham SeaFeast, please only sell the menu items at the prices listed on your Vendor Application.

Eligibility

Applicants will be considered based on reputation, experience, menu, booth appearance, vending history, and overall deliciousness. Past participation in Bellingham SeaFeast or other festivals does not guarantee acceptance. Bellingham SeaFeast reserves the right to refuse any application or to withdraw acceptance, in which case the vendor fee will be returned in full.

Attendance & Hours of Operation

Bellingham SeaFeast 2019 expects attendance of 10,000+ attendees over two days. Please plan accordingly to accommodate this number of attendees for the full two-day festival. Applicants only available for one day of the festival will not be given priority consideration.

Preparation includes change for cash purchases. While we try to make it available, we cannot guarantee WiFi access and recommend having self-sufficient credit card capabilities.

Saturday’s festival will be open from 10am - 8pm and 10am - 4pm on Sunday; vendors are expected to remain open until at least 6pm on Saturday and 4pm on Sunday. Please note if you choose to operate past 7pm on Saturday, the SeaFeed Food Court is not a fully lit area after sundown. The main-stage music and beer garden will close at 8pm.

If you close before 6 p.m., you must wait until the event ends to begin taking down your booth.  NO vehicles and trailers will be allowed in the vendor area after 9:30 a.m until 6:10 p.m.

All booths, vehicles, and vendor debris must be removed from the Festival grounds by 7 p.m. on Sunday, September 22. If booth area is left unclean, we will charge the vendor a $100 Booth Clean-Up Fee.

Parking specifics will be mailed/emailed in the Confirmation Packet.

Location of Food Court

All food vendor booths will be located in the Parking Lot adjacent to the Squalicum Boathouse (2600 N Harbor Loop). Details about your booth placement will be sent by email.

Equipment

Vendors must:

Provide a tent or truck/trailer for your food prep/serving.

Tents: 

  • We require Pop-up style or similar in good condition. Absolutely no tarps or makeshift tents acceptable.

  • No staking allowed in the cement parking lot. We require two cinder blocks per tent leg, or the water weight equivalents. Tethering to weights is essential for managing winds that can be common in the harbor. 

Provide any necessary tables, chairs, dollies, etc. to set up, tear down, and display goods.

Provide trash and recycle containers, at least one each inside your truck/booth (see Toward Zero Waste information). Bellingham SeaFeast provides landfill, recycle, and compost receptacles for attendees.

Menu Sign: It is recommended that vendors print their menu in large lettering on sandwich boards (or something similar) to keep lines moving and at a minimum.

WaterSqualicum Harbor has limited water-filling available. Each food booth must be self-contained and have a handwashing station (stocked with soak, hot water, paper towels) and a sanitizer bucket with towels to wipe off surfaces, as required by the Whatcom County Health Department. Waste water must be discarded in a public sewer. If you have questions please contact Danielle Love at DLove@co.whatcom.wa.us.

A working Class K Fire Extinguisher with a minimum capacity of 5 pounds. Halon or water types unacceptable.

Maintain a clean booth area, free of debris, throughout the event. 

SeaFeast provides:

Prime waterfront space options from 10’x10’ to 10’x25’ (includes trailer tongue, etc.).

Compost, Landfill, Recycle receptacles outside of your booth for attendees.

Power (details below)

Covered eating area with seats for 300+ attendees, adjacent to the Brews-with-a-View Beer Garden 

Water fill-up stations for attendees 

Health Permits & Regulations

Vendors must have appropriate Whatcom County Department of Public Health permits. All food vendors must obtain a temporary food service permit. The type of food you prepare determines the type of permit you need. Please see http://wa-whatcomcounty.civicplus.com/DocumentCenter/View/5193

Applicants must also have a Food Handler’s Permit and each booth must have one person in the booth with a permit at all times. Call the Whatcom County Health Department (360-778-6000) for complete details, or email Danielle Love with any questions at DLove@co.whatcom.wa.us. To obtain a food worker card please visit https://www.foodworkercard.wa.gov

Your booth cannot operate without complying with all health regulations requirements and holding the proper permits.

“Towards Zero Waste”

Bellingham SeaFeast 2019 is designated as a Toward Zero Waste (TZW) event. Food Vendors are required to provide compostable ware for serving food. More details will be included in the Confirmation Packet. 

Electricity & WiFi

Electric power hookups are very limited, we must know your specific power needs on your application. The form cannot be submitted without this required information.

We strongly discourage the use of personal generators.

Bellingham SeaFeast does not guarantee WiFi. We encourage you to secure self-sufficient data/wifi plans for credit card transactions.

Payment

Payment is required only when you are accepted and on or before the payment deadlines listed above.

Payment can be made via Pay Pal online or with a check made out and mailed to:

Bellingham SeaFeast 2620 N Harbor Loop Dr #8 Bellingham, WA 98225

Booth fees are non-refundable.

Restrictions

You may not:

  • Rove to sell your food or merchandise.

  • Offer menu items in glass containers.

  • Advertise outside your booth space, including use of rovers, flyers, or additional sandwich boards (note: a sandwich board to display menu items to the line are acceptable).

  • Have alcoholic beverages, loud music, televisions, or hawking within or in the vicinity of your booth.

  • Bellingham SeaFeast reserves the right to restrict any activities that interfere with public access and/or event programming.

Security

There will be overnight security at the event and vendors will have the option to leave their booth set-up at their location Saturday evening into Sunday morning. Booth structure and contents, including inventory, are your sole responsibility. Bellingham SeaFeast 2019, City of Bellingham, Port of Bellingham, and Whatcom County assume no responsibility for injury to persons, or loss or damage to any property of the Vendor, including theft, accident, or acts of God.

Signage

Handwritten signs are not allowed. Only the booth name, as stated on the application, is allowed on the booth signage. Please have any use of the Bellingham SeaFeast 2019 logo and branding pre-approved by Bellingham SeaFeast.

Sales Tax & Washington State UBI

Each food vendor is responsible for collecting, reporting, and paying state sales tax to the State of Washington under Sales Tax Code #1714. Washington requires a UBI (Uniform Business Identifier).

Ready to apply? Submit your application here.

If you have any outstanding questions, please do not hesitate to contact our team at info@bellinghamseafeast.com. We will do our best to respond in a timely manner. Thank you for considering being a vendor at our fourth annual Bellingham SeaFeast! Sea you in September!